Food System Microbiomes 2024 International Conference, May 14-17, 2024, Torino, Italy
Food System Microbiomes 2024 International Conference, May 14-17, 2024, Torino, Italy
Privacy Policy
1. Definitions
2. Name and Address of the controller
3. Cookies
4. Collection of general data and
information
5. Registration on
our website
6. Subscription to
our newsletters
7.
Newsletter-Tracking
8. Routine
erasure and blocking of personal data
9. Rights of the data subject
10. Data protection for applications and the
application procedures
11.
Payment Method: Data protection provisions about the use of Mollie
as a payment processor
12. Legal
basis for the processing
13. The
legitimate interests pursued by the controller or by a third party
14. Period for which the personal
data will be stored
15.
Provision of personal data as statutory or contractual
requirement; Requirement necessary to enter into a contract;
Obligation of the data subject to provide the personal data;
possible consequences of failure to provide such data
16. Existence of automated decision-making
Thank you for your interest in our society as an organizer of the
Food Systems Microbiomes Conference. Data protection is of a particularly high
priority for the management of the MicrobiomeSupport Association, furthermore called MSA in this document. The
use of the Internet pages of the MSA is possible without any
indication of personal data; however, if a data subject wants to
use special membership services via our website, processing of
personal data could become necessary. If the processing of personal
data is necessary and there is no statutory basis for such
processing, we generally obtain consent from the data subject.
The processing of personal data, such as the name, address, e-mail
address, or telephone number of a data subject shall always be in
line with the General Data Protection Regulation (GDPR), and in
accordance with the country-specific data protection regulations
applicable to MSA. By means of this data protection
declaration, our society would like to inform the general public of
the nature, scope, and purpose of the personal data we collect, use
and process. Furthermore, data subjects are informed, by means of
this data protection declaration, of the rights to which they are
entitled.
As the controller, the MSA has implemented
numerous technical and organizational measures to ensure the most
complete protection of personal data processed through this
website. However, Internet-based data transmissions may in
principle have security gaps, so absolute protection may not be
guaranteed. For this reason, every data subject is free to transfer
personal data to us via alternative means, e.g. by telephone.
The data protection declaration of the MSA is based on the
terms used by the European legislator for the adoption of the
General Data Protection Regulation (GDPR). Our data protection
declaration should be legible and understandable for the general
public, as well as our customers and business partners. To ensure
this, we would like to first explain the terminology used.
In
this data protection declaration, we use, inter alia, the following
terms:
Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.
Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
Controller for the purposes of the General Data Protection
Regulation (GDPR), other data protection laws applicable in Member
states of the European Union and other provisions related to data
protection is:
MicrobiomeSupport Association (MSA)
Gatterholzgasse 12
1120 Vienna
Austria
Email:
info@microbiomesupport.eu, office@foodsystemsmicrobiomes.org
Website: https://www.microbiomesupport.eu/ , https://foodsystemsmicrobiomes.org/
The Internet pages of MSA use cookies. Cookies are text
files that are stored in a computer system via an Internet browser.
Many Internet sites and servers use cookies. Many cookies contain a
so-called cookie ID. A cookie ID is a unique identifier of the
cookie. It consists of a character string through which Internet
pages and servers can be assigned to the specific Internet browser
in which the cookie was stored. This allows visited Internet sites
and servers to differentiate the individual browser of the data
subject from other Internet browsers that contain other cookies. A
specific Internet browser can be recognized and identified using
the unique cookie ID.
Through the use of cookies, the
MSA can provide the users of this website with more
user-friendly services that would not be possible without the
cookie setting.
By means of a cookie, the information and
offers on our website can be optimized with the user in mind.
Cookies allow us, as previously mentioned, to recognize our website
users. The purpose of this recognition is to make it easier for
users to utilize our website. The website user that uses cookies,
e.g. does not have to enter access data each time the website is
accessed, because this is taken over by the website, and the cookie
is thus stored on the user's computer system.
The data subject
may, at any time, prevent the setting of cookies through our
website by means of a corresponding setting of the Internet browser
used, and may thus permanently deny the setting of cookies.
Furthermore, already set cookies may be deleted at any time via an
Internet browser or other software programs. This is possible in
all popular Internet browsers. If the data subject deactivates the
setting of cookies in the Internet browser used, not all functions
of our website may be entirely usable.
The website of the MSA collects a series of general data and
information when a data subject or automated system calls up the
website. This general data and information are stored in the server
log files. Collected may be (1) the browser types and versions
used, (2) the operating system used by the accessing system, (3)
the website from which an accessing system reaches our website
(so-called referrers), (4) the sub-websites, (5) the date and time
of access to the Internet site, (6) an Internet protocol address
(IP address), (7) the Internet service provider of the accessing
system, and (8) any other similar data and information that may be
used in the event of attacks on our information technology systems.
When using these general data and information, the MSA does
not draw any conclusions about the data subject. Rather, this
information is needed to (1) deliver the content of our website
correctly, (2) optimize the content of our website as well as its
advertisement, (3) ensure the long-term viability of our
information technology systems and website technology, and (4)
provide law enforcement authorities with the information necessary
for criminal prosecution in case of a cyber-attack. Therefore, the
MSA analyzes anonymously collected data and information
statistically, with the aim of increasing the data protection and
data security of our society, and to ensure an optimal level of
protection for the personal data we process. The anonymous data of
the server log files are stored separately from all personal data
provided by a data subject.
The data subject has the possibility to register on the website of
the controller with the indication of personal data in order to
apply for participation in the meetings organized by the
controller. Which personal data are transmitted to the controller
is determined by the respective input mask used for the
registration. The personal data entered by the data subject are
collected and stored exclusively for internal use by the
controller, and for his own purposes. The controller may request
transfer to one or more processors (e.g. a parcel service, a bank
or payment provider for fees) that also uses personal data for an
internal purpose which is attributable to the controller.
By
registering on the website of the controller, the IP
address—assigned by the Internet service provider (ISP) and used by
the data subject—date, and time of the registration are also
stored. The storage of this data takes place against the background
that this is the only way to prevent the misuse of our services,
and, if necessary, to make it possible to investigate committed
offenses. Insofar, the storage of this data is necessary to secure
the controller. This data is not passed on to third parties unless
there is a statutory obligation to pass on the data, or if the
transfer serves the aim of criminal prosecution.
The
registration of the data subject, with the voluntary indication of
personal data, is intended to enable the controller to offer the
data subject contents or services that may only be offered to
registered users due to the nature of the matter in question.
Registered persons are free to change the personal data specified
during the registration at any time, or to have them completely
deleted from the data stock of the controller.
The data
controller shall, at any time, provide information upon request to
each data subject as to what personal data are stored about the
data subject. In addition, the data controller shall correct or
erase personal data at the request or indication of the data
subject, insofar as there are no statutory storage obligations. The
controller’s employees are available to the data subject in
this respect as contact persons.
The MSA as part of its event organizer services provides
newsletters on relevant topics to our event particpants, members
and other interested parties.
The personal data collected as
part of a registration for the newsletter will only be used to send
our newsletter. In addition, subscribers to the newsletter may be
informed by e-mail, as long as this is necessary for the operation
of the newsletter service or a registration in question, as this
could be the case in the event of modifications to the newsletter
offer, or in the event of a change in technical circumstances.
There will be no transfer of personal data collected by the
newsletter service to third parties. The subscription to our
newsletter may be terminated by the data subject at any time. For
the purpose of revocation of consent, a corresponding link is found
in each newsletter. It is also possible to unsubscribe from the
newsletter at any time directly on the website of the controller,
or to communicate this to the controller in a different way.
The newsletter of the MSA may contain so-called tracking
pixels. A tracking pixel is a miniature graphic embedded in such
e-mails, which are sent in HTML format to enable log file recording
and analysis. This allows a statistical analysis of the success or
failure of online marketing campaigns. Based on the embedded
tracking pixel, the MSA may see if and when an e-mail was
opened by a data subject, and which links in the e-mail were called
up by data subjects.
Such personal data collected in the
tracking pixels contained in the newsletters are stored and
analyzed by the controller in order to optimize the shipping of the
newsletter, as well as to adapt the content of future newsletters
even better to the interests of the data subject. These personal
data will not be passed on to third parties. The receipt of the
newsletter can be revoked by the data subject at any time. After a
revocation, these personal data will be deleted by the controller.
The MSA automatically regards a withdrawal from the receipt
of the newsletter as a revocation.
The data controller shall process and store the personal data of
the data subject only for the period necessary to achieve the
purpose of storage, or as far as this is granted by the European
legislator or other legislators in laws or regulations to which the
controller is subject to.
If the storage purpose is not
applicable, or if a storage period prescribed by the European
legislator or another competent legislator expires, the personal
data are routinely blocked or erased in accordance with legal
requirements.
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.
Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
Furthermore, the data subject shall have a right to obtain
information as to whether personal data are transferred to a third
country or to an international organisation. Where this is the
case, the data subject shall have the right to be informed of the
appropriate safeguards relating to the transfer.
If a data
subject wishes to avail himself of this right of access, he or she
may at any time contact our Data Protection Officer or another
employee of the controller.
Each data subject shall have the right granted by the European
legislator to obtain from the controller without undue delay the
rectification of inaccurate personal data concerning him or her.
Taking into account the purposes of the processing, the data
subject shall have the right to have incomplete personal data
completed, including by means of providing a supplementary
statement.
If a data subject wishes to exercise this right to
rectification, he or she may, at any time, contact our Data
Protection Officer or another employee of the controller.
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
If one of the aforementioned reasons applies, and a data subject
wishes to request the erasure of personal data stored by the
MSA, he or she may at any time contact us. The MSA
shall promptly ensure that the erasure request is complied with
immediately.
Where the controller has made personal data public
and is obliged pursuant to Article 17(1) to erase the personal
data, the controller, taking account of available technology and
the cost of implementation, shall take reasonable steps, including
technical measures, to inform other controllers processing the
personal data that the data subject has requested erasure by such
controllers of any links to, or copy or replication of, those
personal data, as far as processing is not required.
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the MSA, he or she may at any time contact us.
Each data subject shall have the right granted by the European
legislator, to receive the personal data concerning him or her,
which was provided to a controller, in a structured, commonly used
and machine-readable format. He or she shall have the right to
transmit those data to another controller without hindrance from
the controller to which the personal data have been provided, as
long as the processing is based on consent pursuant to point (a) of
Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR,
or on a contract pursuant to point (b) of Article 6(1) of the GDPR,
and the processing is carried out by automated means, as long as
the processing is not necessary for the performance of a task
carried out in the public interest or in the exercise of official
authority vested in the controller.
Furthermore, in exercising
his or her right to data portability pursuant to Article 20(1) of
the GDPR, the data subject shall have the right to have personal
data transmitted directly from one controller to another, where
technically feasible and when doing so does not adversely affect
the rights and freedoms of others.
In order to assert the right
to data portability, the data subject may at any time contact the
MSA.
Each data subject shall have the right granted by the European
legislator to object, on grounds relating to his or her particular
situation, at any time, to processing of personal data concerning
him or her, which is based on point (e) or (f) of Article 6(1) of
the GDPR. This also applies to profiling based on these provisions.
The MSA shall no longer process the personal data in the
event of the objection, unless we can demonstrate compelling
legitimate grounds for the processing which override the interests,
rights and freedoms of the data subject, or for the establishment,
exercise or defence of legal claims.
If the MSA
processes personal data for direct marketing purposes, the data
subject shall have the right to object at any time to processing of
personal data concerning him or her for such marketing. This
applies to profiling to the extent that it is related to such
direct marketing. If the data subject objects to the MSA to
the processing for direct marketing purposes, the MSA will
no longer process the personal data for these purposes.
In
addition, the data subject has the right, on grounds relating to
his or her particular situation, to object to processing of
personal data concerning him or her by the MSA for
scientific or historical research purposes, or for statistical
purposes pursuant to Article 89(1) of the GDPR, unless the
processing is necessary for the performance of a task carried out
for reasons of public interest.
In order to exercise the right
to object, the data subject may directly contact the Data
Protection Officer of the MSA or another employee. In
addition, the data subject is free in the context of the use of
information society services, and notwithstanding Directive
2002/58/EC, to use his or her right to object by automated means
using technical specifications.
Each data subject shall have the right granted by the European
legislator not to be subject to a decision based solely on
automated processing, including profiling, which produces legal
effects concerning him or her, or similarly significantly affects
him or her, as long as the decision (1) is not is necessary for
entering into, or the performance of, a contract between the data
subject and a data controller, or (2) is not authorised by Union or
Member State law to which the controller is subject and which also
lays down suitable measures to safeguard the data subject's rights
and freedoms and legitimate interests, or (3) is not based on the
data subject's explicit consent.
If the decision (1) is
necessary for entering into, or the performance of, a contract
between the data subject and a data controller, or (2) it is based
on the data subject's explicit consent, the MSA shall
implement suitable measures to safeguard the data subject's rights
and freedoms and legitimate interests, at least the right to obtain
human intervention on the part of the controller, to express his or
her point of view and contest the decision.
If the data subject
wishes to exercise the rights concerning automated individual
decision-making, he or she may at any time directly contact our
Data Protection Officer of the MSA or another employee of
the controller.
Each data subject shall have the right granted by the European
legislator to withdraw his or her consent to processing of his or
her personal data at any time.
If the data subject wishes to
exercise the right to withdraw the consent, he or she may at any
time directly contact our Data Protection Officer of the MSA
or another employee of the controller.
The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).
On this website, the controller has integrated Mollie components.
Mollie is an online payment service provider, which allows
purchases on an account or a flexible installment payment. Mollie
also offers other services, such as buyer protection and identity
or creditworthiness checks.
The operating company of Mollie is
Mollie B.V., Keizersgracht 126, 1015 CW Amsterdam, the Netherlands
.
If the data subject selects the "purchase with
card" or "purchase with invoice" during the ordering
process as a payment option, the data of the data subject necessary
for the requested payment option is automatically transmitted to
the online shop located and operated by Mollie. By selecting one of
these payment options, the data subject agrees to this transmission
of personal data required for the processing of the invoice or card
purchase, or identity and creditworthiness checks.
The
personal data transmitted to Mollie is usually first name, surname,
address, email address, as well as other data necessary for the
processing of an invoice or card purchase. The processing of the
purchase contract also requires such personal data, which are in
connection with the respective order. In particular, the exchange
of payment information such as cumulative number, item number, data
on goods and services, prices and taxes, information on the
previous purchase behavior or other details of the financial
situation of the data subject. The necessary mentioned payment
information on the payment processes such as card numbers are for
security reasons not stored locally by us but only by the payment
provider.
The purpose of the transmission of the data is, in
particular, the identification check, payment administration, and
fraud prevention. The controller shall provide Mollie with personal
data, in particular, if a legitimate interest in the transmission
exists. The personal data exchanged between Mollie and the data
subject for the data processing shall be transmitted by Mollie to
economic agencies. This transmission is intended for identity and
creditworthiness checks.
Mollie shall also pass on the personal
data to affiliates and service providers or subcontractors as far
as this is necessary to fulfill contractual obligations or to
process the data in the order.
Mollie may collect and use data
and information on the previous payment behavior of the data
subject as well as probability values for their behavior in the
future (so-called scoring) in order to decide on the reasoning,
implementation or termination of a contractual relationship. The
calculation of scoring is carried out on the basis of
scientifically-recognized mathematical-statistical methods.
The
data subject is able to revoke the consent to the handling of
personal data at any time from Mollie. A revocation shall not have
any effect on personal data which must be processed, used or
transmitted in accordance with (contractual) payment processing.
The applicable data protection provisions of Mollie may be
retrieved under https://www.mollie.com/en/privacy
Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).
Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and our members.
The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.
We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our organisation signs a contract with him or her. Examples include member registration or usage of our services such as event registrations. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact our Data Protection Officer. Our Data Protection Officer clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.
As a responsible company, we do not use automatic decision-making
or profiling.
This Privacy Policy is modified and was
orgininally generated by the Privacy Policy Generator of the German Association for
Data Protection that was developed in cooperation with Privacy
Lawyers from WILDE BEUGER SOLMECKE, Cologne.
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